Privacy Policy

1. Information We May Collect

The information processed through OpenAICircle depends on how you use the website and which features are enabled. It may include:

• Information you provide: such as your name, email address, and message when you contact us.
• Technical information: such as IP address, browser type, device information, operating system, referring page, and approximate location derived from technical data.
• Usage information: such as pages visited, interactions, timestamps, and diagnostic information, where analytics or server logs are enabled.
• Advertising information: information that advertising providers may process to serve, measure, or personalize advertisements, subject to their settings and applicable requirements.

We aim to collect only information that is reasonably necessary for operating, securing, improving, and supporting the website and its services. Actual collection depends on the services enabled on the live site.

2. Audit Tools and Local Storage

Some OpenAICircle audit tools are designed to operate directly in your browser without requiring an account. Where implemented, audit entries and checklist responses are saved in your browser’s local storage on your device rather than submitted to an OpenAICircle audit-record database.

Depending on the tool, you may be able to:

• Save progress in the same browser on the same device.
• Export a JSON backup and import that backup later.
• Print a report or save it as a PDF through your browser.

JSON backups and PDF reports are saved or downloaded through your device. You are responsible for protecting those files, deciding where to store them, and sharing them only with authorized people.

Avoid entering passwords, personal identifiers, confidential customer information, trade secrets, or sensitive workplace records unless you have assessed the risks and your organization’s policies permit it.

Local audit storage does not mean that every website interaction is offline or that no technical information is transmitted. Website hosting, security services, advertising, consent tools, and other third parties may process technical information when you visit the site.

3. Cookies and Similar Technologies

OpenAICircle or its service providers may use cookies, local storage, pixels, scripts, and similar technologies to support website functionality, security, audience measurement, consent management, and advertising.

Depending on the configuration, these technologies may be used to:

• Remember preferences or support website features.
• Understand site performance and visitor interactions.
• Prevent abuse, detect suspicious activity, or maintain security.
• Deliver and measure advertisements and, where permitted, personalize them.

You can manage cookies through your browser settings. Blocking some technologies may affect site functionality. Where required by law, we will use an appropriate consent mechanism for non-essential technologies.

4. Advertising and Third-Party Services

OpenAICircle may display advertisements through third-party advertising providers, including Google AdSense, if the service is enabled and the website is approved by the provider. If advertising is not enabled, this section describes a possible future website feature and no advertisement is served by OpenAICircle through that service. When enabled, advertising providers may use cookies or similar technologies to serve, limit, personalize, and measure advertisements, subject to your consent choices, provider settings, and applicable law.

Advertising providers may process information such as browser identifiers, IP address, ad interactions, and browsing activity. The exact information and purposes depend on the provider, your region, consent choices, and advertising configuration.

Learn more about Google’s practices in its Advertising Technologies information and Privacy Policy.

We may also use hosting providers, website security services, analytics tools, spam prevention services, or form providers. These services may process information as needed to provide their functions and according to their applicable terms and privacy notices.

Third-party services operate under their own privacy notices and terms. OpenAICircle does not control how an independent provider processes information under its own policies. This policy should be updated whenever you add or remove a material third-party service.

5. Contact Forms and Communications

If you contact us through a website form or published contact channel, we may process the information you submit, such as your name, email address, message, and any information you choose to include.

We use this information to respond to enquiries, investigate reported problems, consider feedback, and handle requests. Contact form submissions may be stored or processed by the WordPress form plugin, email provider, hosting provider, spam-prevention service, and other services involved in delivering or protecting your message. The actual providers depend on the configuration of the live website.

Please do not include confidential audit records, passwords, payment information, or unnecessary sensitive personal information in your message.

6. How We Use Information

Depending on the information and features involved, we may use information to:

• Operate and maintain the website and its tools.
• Respond to messages, feedback, and support requests.
• Diagnose errors, improve usability, and understand website performance.
• Protect the website, detect abuse, and prevent fraudulent activity.
• Display and measure advertising where enabled and permitted.
• Meet applicable legal obligations and enforce our terms.

We do not claim to collect or use every category listed here. The information actually processed depends on your interaction with the site and the services currently enabled.

7. Sharing and Disclosure

We do not sell personal information in exchange for money. However, certain privacy laws may define advertising-related disclosures, cross-context behavioral advertising, or sharing for targeted advertising more broadly than a conventional sale.

We may disclose information:

• To service providers that help operate, secure, analyze, or support the website.
• To advertising providers when advertising services are enabled.
• When required by law, court order, or a valid legal process.
• To protect rights, security, users, or the integrity of our services.
• In connection with a business transfer, subject to applicable requirements.

We do not transmit locally stored audit records to an OpenAICircle audit database through the browser-based tools described above. This statement does not cover information you choose to submit through another feature, such as a contact form, or technical data processed by third-party services.

8. Data Retention and Security

We retain information for as long as reasonably necessary for the purposes described in this policy, including responding to requests, maintaining security, resolving disputes, and meeting legal obligations.

Retention periods vary depending on the type of information, the system that stores it, and applicable requirements. Contact messages, hosting logs, and analytics data may have different retention periods.

We use reasonable measures appropriate to the systems we operate, but no website, electronic transmission, or storage method can be guaranteed to be completely secure. Users should protect their devices and exported audit files.

9. Your Choices and Privacy Rights

Depending on your location and applicable law, you may have rights to request access to, correction of, deletion of, or a copy of certain personal information. You may also have the right to object to or restrict certain processing, withdraw consent, or appeal a decision where applicable.

You may also be able to:

• Manage cookies and site data through your browser.
• Use available advertising or consent controls to adjust preferences.
• Delete locally saved audit data through the relevant tool or your browser settings.
• Choose not to submit personal information through contact forms.

To make a privacy request, use our Contact page. We may need to verify your request before acting on it. Applicable rights and response periods vary by jurisdiction.

Deleting browser data on your device does not necessarily delete information already submitted through a contact form or information held by an email, hosting, advertising, analytics, or other third-party provider. To request deletion of information held by OpenAICircle, use the Contact page.

10. Children’s Privacy

OpenAICircle is intended for a general professional audience and is not designed to solicit personal information from children. If you believe a child has submitted personal information to us, please contact us so we can review the matter and take appropriate action where required.

11. International Visitors

Depending on the location of our hosting provider and other service providers, information may be processed in countries other than the country where you live. Where required, appropriate safeguards will be applied to international transfers.

We aim to respect applicable privacy and data protection requirements. The rights available to you may depend on your jurisdiction.

12. Changes to This Policy

We may update this Privacy Policy as our website, tools, services, or legal obligations change. When we make changes, we will update the effective date shown at the top of this page. Please review this page periodically.

13. Contact Us

If you have questions about this Privacy Policy or want to submit a privacy-related request, please use our Contact page.

Please do not include passwords, confidential business documents, or unnecessary sensitive information in your message.